CenturyLink Administrative Technician in Denver, Colorado
CenturyLink at http://www.centurylink.com (NYSE: CTL) is the second largest U.S. communications provider to global enterprise customers. With customers in more than 60 countries and an intense focus on the customer experience, CenturyLink strives to be the world’s best networking company by solving customers’ increased demand for reliable and secure connections. The company also serves as its customers’ trusted partner, helping them manage increased network and IT complexity and providing managed network and cyber security solutions that help protect their business.
Enters paper invoices received via email, fax or USPS for payment and upload invoices (Excel format) into Real Estate accounts payable system. Understands financial approval process and how invoices are routed through the approval levels.
Understands CenturyLink’s accounting practices and apply them when entering and uploading invoices into Real Estate’s accounts payable system (BMSe).
Researches and corrects invoice errors via Real Estate Accounts payable system and MS Excel.
Creates, edits, updates and deletes records in department databases (ie. BMSe and Power Notification Tool). Ensures that the department databases match with the corporate databases where appropriate.
Performs database maintenance activities.
Pays close attention to detail to ensure that department budget is not impacted negatively by the improper entry of invoices, incorrectly tracking data in a spreadsheet, etc.
Interacts with Network and Real Estate field personnel, facility managers and/or suppliers to clarify or request information regarding accounting codes, invoices and work orders.
Educate suppliers regarding the appropriate method for submitting invoices. May write emails to suppliers about the payment process policy and/or issues. Deals with potentially irate or difficult field personnel and suppliers. Have patience while waiting on hold for utility suppliers or entering account # information in an automated phone system.
Produces reports from various department databases on a regular and ad hoc basis.
Processes refund checks by entering check information into a web online form and forwarding checks to our headquarters in Monroe LA.
Uses MS Excel to track and maintain data. May merge information from several interactive software programs into a single document.
Open and Distribute mail.
Manage utility bill payment workflow (ensure invoices are processed on time) and coded to the correct facility and service type. Ensure utility payments are not made to facilities CenturyLink has exited.
Handle utility shut off notices (negotiate the reconnection of power, gas, water, etc. with the utility company and coordinate payment terms with CenturyLink’s 3rd party bill payment agent)
Submit 3 rd party bill payment funding requests to Leadership team using Excel.
May work with little or no supervision.
Shares space with others doing similar work.
Primarily performs work duties sitting or standing at a workstation utilizing a computer for extended periods of time.
Ability to work varying shifts and hours including possible mandatory overtime at quarter end and end of year to ensure all invoices have been processed.
May require ability to concentrate on detailed tasks over extended periods of time without being distracted.
High School Diploma
2-4 years of experience in the accounts payable field
Familiarity with SAP
Intermediate MS Office skills (Excel, Outlook, Word, Access)
Excel – perform vlookup formula’s and other commands such as sort, remove duplicates and pivot tables
High School Diploma or Equivalent
Alternate Location: US-Colorado-Denver
Requisition # : 195014
This job may require successful completion of an online assessment. A brief description of the assessments can be viewed on our website at http://find.centurylink.jobs/testguides/
This position is part of a bargaining unit and represented by a union. Depending upon the applicable collective bargaining agreement under which you may be hired, you may be: (a) required to join the union and pay union dues as a condition of employment; or, (b) required to pay union dues, but not join the union as a condition of employment; or (c) free to chose whether or not to join the union, but if you do join the union you would be obligated to pay union dues.
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, creed, veteran status, disability, medical condition, genetic characteristic or information, age, sex, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.